VSys One: Volunteer Management Software

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Coverage Slots

Coverage slots are a special kind of job slot in which:

No One Dies Alone

Consider the case of "No One Dies Alone" (NODA). NODA is a program where volunteers sit vigil with patients who are actively dying to be a compassionate presence at the bedside. When a patient is in need, nursing staff page the on call volunteer NODA coordinator who will then activate the vigil, notifying eligible volunteers where they ask volunteers to schedule time with the patient.

At activation, we don't know how long the vigil will last: this makes scheduling volunteers challenging! Using coverage slots, VSys can make the process easier.

Setting up coverage slots

To be used with coverage slots, a job must have Enable slot coverage checked.

Create new slots from the Job slots and assignments into them tool or the Create slots tool in VSys Anywhere (we're using the VSys One tool as an example here).

  1. Click Add job slot.
  2. Select a job which has slot coverage enabled.
  3. Set a First slot date and Last slot date; a separate slot will be created on each of these days. Except: if you set the Duration of each slot to 24 or more hours, you'll create only a single slot on the first day.
  4. Check Create as long-duration slot with varying assignments, then set the Duration of each slot. In the case of NODA, this would be the vigil's expected duration.
  5. Set the Start time each day; this is the start time of each slot.
  6. Duration of each slot may be eight hours, it could be 744 hours (30 days), or anywhere in between. This duration doesn't directly affect individual volunteer assignments, it's the overall time that needs to be covered.
  7. Min self-selected duration and Max self-selected duration are how long each individual assignment can be.
  8. Start time interval sets what time period each assignment can start at. For example an interval of 15 allows assignments to start at 1:00, 1:15, 1:30 and 1:45.
  9. Set the remaining fields the same as you would other job slots.
  10. Click Test to see what slots would be created; Create to actually create them based on these rules.

Setting up coverage slots and its associated tools and processes is not part of the standard VSys Live implementation. In general, installing and configuring this option comes with an additional fee. See Advanced features for information.

In This Section

Coverage Slots from Job Slots and Assignments Into Them

Coverage Slots from VSys Anywhere

Coverage Slots from VSys Live

See Also

Job Slots

Job Slots and Assignments Into Them

Create Job Slots

Job Slot Properties

Slot Waitlists

Extending Recurring Slots

Select-a-Start Slots

Job Slot Assignments