VSys One: Volunteer Management Software

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Who's Checked In

Use this tool to see the volunteers who are currently checked into a job using the kiosk or VSys Live. Select Who's checked in from the Kiosk or VSys Live panels and then click on the Refresh list button to load or refresh the list of checked in volunteers.
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Use the filters on the left navigation bar to limit the list to specific Project, Locations, Groups, Jobs or People types as well as to optionally show only people checked in for at least some period of time. If one or more records show on screen, you can use the Filter by name field to quickly isolate individual people.

On the right-click menu

Right-click on a person on the list to work with that person.

Check out

Checks that person out from his job.

Cancel check in

Removes the hours record as if the volunteer was never checked in.


Edits this hours record by allowing you to change the start time and job.


Check out

Checks out a token to the named volunteer.


Checks in a token from the named volunteer.




Opens this volunteer in read-only mode.


Edits this volunteer in the Profile editor.

Send a letter

Shows a list of available letter templates. Choosing one merges this volunteer with that letter and shows the results.

Add to list

Shows a set of lists the volunteer is not yet on. Selecting a list adds the volunteer to that list.

Remove from list

Shows a set of lists the volunteer is on. Selecting a list removes the volunteer from that list.



Options to check All, None, or Reverse the checkboxes on all shown volunteers.

Selected people

Check out

Check out all selected volunteers from their jobs. Shows the Manual check out screen below for each volunteer (below).

Send a letter

Shows a list of available letter templates. Choosing one merges all selected volunteers with that letter and shows the results.


Manual Check out

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When you manually check out a checked in volunteer, you're prompted to edit the hours the volunteer will get for this assignment. In general, the values here will be correct based on the rules for the job the volunteer is signed in for, but you can override them before saving the hours and checking the volunteer out.

See Also

VSys Live Tools

Applications Approval Manager

Assignments Needing Approval

Attachments Approval Manager

Hours Approval Manager

Recently Cancelled Assignments

Recently Cancelled Trainings

User ID Diagnostics Tool

VSys Live Self-Run Reports Queue

VSys Anywhere Reports Queue

Who's Missing

VOXI Trace Monitor

VSys Live Activation Letters

VSys Live Lockouts