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VSys One

Managing your volunteers can be frustrating and time consuming. With VSys One, it is easy to schedule, communicate with and track your volunteers from one system. You can manage 100 or 100,000 volunteers using our robust technology. You'll get fast, easy access to your volunteer records with our customizable filters that put you in control! Use the data any way you need simply by customizing reports, using mail merges or export features. Get more out of VSys One with advanced features that help you with volunteer screenings, background checks and training.

Save Time and Money

Powerful online portals

Recruitment and Retention

  • Save-the-date postcards/e-mails.
  • Track volunteer recruitment sources long-term.
  • Geographic selections (city/town, distance from zip code).
  • Birthday and thank-you letters.
  • Awards and pins for milestones and achievements.

Detailed Volunteer Profiles

  • Track relationships, availability, skills, needs, preferences, jobs, photos, comments and attachments for every volunteer.
  • Find people by any properties: name, address, phone, e-mail, history, zip code, etc.
  • Track assignments (simple or recurring) and hours quickly and easily.
  • Multiple names, shared addresses, and statuses.

Risk Management and Security

  • User security (permissions) and audit logs (know what everyone has done and when).
  • You own and (optionally) host your own data: no reliance on external vendors.
  • Data encryption.
  • Automated and manual background checks, interview scheduling and results, integrated reference check tools.
  • Training management.
  • Banned lists and job restrictions.


  • Design your own reports and letters.
  • Custom fields, certifications and filters to store data your way.
  • Specify your own options for most built-in fields.

Special Features

  • 200+ built-in reports, with tools for you to modify them or design your own.
  • Touchscreen/kiosk for volunteers.
  • Optional (free!) web interface for web sign-up of volunteers.
  • Optional VSys Live our premium web interface, allows your volunteers to have real-time job listing updates, searches for openings positions, interactive calendar, and more!
  • Advanced volunteer scheduling tools.
  • Accounts for gifts, payments, outcome tracking.


  • By e-mail, text message and mail.
  • Advanced built-in mail merge tools: no need for an external word processor or e-mail application.
  • Mailing labels, both built-in and custom.
  • Complete communications archive for every individual.


  • No system administrator needed for day-to-day operations.
  • Easy installation and backups.
  • Use it on standard PCs, with Citrix or with Terminal Services; fully compatible with Windows 7, 8, 10 and 11.
  • Works with your existing SQL Server environment (SQL Server 2014+).


  • US-based phone and e-mail support.
  • Training available on-site or via the web.

Feature Highlights

  • VSys Web for online registration.
  • VSys Live for realtime job searching and signup, incoming and outgoing messages, advanced application and job rules.
  • Data entry customization.
  • Creating and tracking jobs.
  • Mail merges, e-mails and text messaging.
  • E-mail and SMS/text message reminders.
  • Communication contact flags.
  • Active Directory integration.
  • 200+ built-in reports plus report customization tools.
  • Powerful import/export tools.
  • Credentials/ID cards.
  • Automatic and manual mailing lists.
  • Training management.
  • Group assignments.
  • Print to PDF, Excel or HTML.
  • Mandates and Memberships.
  • Banned volunteer lists.
  • Automated background checks.
  • Reference checks.
  • Interview scheduling.
  • Control your own data.

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