VSys One: Volunteer Management Software

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Custom Mailing Labels

Where the basic mailing labels have a fixed layout for their labels, custom mailing labels let you put any information you want on the labels. There are a number of built-in label templates that you can use. Starting with one of those built-in templates, you can select Design report to customize it. See Report Designer for more information.

Steps in this task

Select Custom mailing labels from the Letters/e-mails panel.
Custom mailing labels screen

  1. If the Select saved report window opens, choose the saved or built-in label template you would like to use and click Select. Or click on the Load settings link under Tools to bring up a list of options.
  2. Design the contents of the label itself (if needed) using the Design report link.
  3. On the Settings panel, set the filters for the people to be included. People are only included in this export if they meet all of the criteria you specify.

For labels going to 2+ people...

If checked, and two or more people sharing an address are included here, only one label will be printed for all of the people sharing that address.

Starting label #

VSys can skip labels if you re-use a partial sheet of labels. Set this to the starting label. The label at the upper-left corner is considered the first label, then continuing in columns.

Exclude contact flags

Excludes people with one or more of the selected contact flags. Use this to eliminate people who don't want to get this mailing or use this mode of communication.

Groups (Delegations within a project)

Only people in these groups/delegations are included.

People types (Entrant roles within a project)

Only people of these types (globally) or roles (in a project) are included.

Volunteer types

Filters by volunteer type.

Team filters

Use this to include only people who are teams, exclude people who are teams, or include both.

Scratched people (projects only)

Only people not scratched, Only scratched people or (any).

Only people on selected lists

Check this to filter recipients to only people on one or more of the lists you check.

Exclude people who are...

Filters to exclude people based on their active status.

  1. On the left navigation bar, under Address types, set your preferred address type(s), as well as to Include/Exclude incomplete addresses and Include/Exclude records without a matching address.
  2. Choose any Sorting for your labels. Click the Add sort link to add a sort. Labels will first be sorted by the topmost field, then the second field, then the third, and so on. The Up arrow image and Down arrow image arrows next to each field indicate that the field will be sorted ascending or descending, respectively. Checking (no page break) or with page break turns page breaks for this field on and off. You might use page breaks to separate labels by delegation, by role, or by postal code.
  3. Set your Output options.
  4. Click Print to run the mailing labels.

When printing labels from within a project, if a person is registered in the project more than once, he will have a label printed for every delegation that he's in.

If desired, use the Save settings link to save the label layout along with your settings and criteria for future use.

Sample labels with mailing barcodes

In This Section

Custom Mailing Labels with Custom Filters

See Also

Letters, Mailing Labels and E-mails

Setup Letter Types and Templates

Mail Merge

Sending a Quick Letter

Letter Manager

Basic Mailing Labels