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Do you accept applications from the community for interns? Or for students to shadow a physician or other professional? Using specialized workflow with VSys Live, we can make that process a lot simpler and more effective.

The example below shows a sample process in which:

  1. An online application is used to capture information, including:
    • Personal data/demographics.
    • Emergency contact information.
    • Optional "Why are you interested?" essay.
    • The name, phone number and e-mail address of the sponsor to be shadowed. (E-mail addresses can optionally be limited to recipients at a specific domain, for example @yourorganization.org.)
    • Digital signature of applicant.
  2. VSys electronically sends a copy of the application to the sponsor, along with a hyperlink to approve/reject the application.
  3. Sponsor reviews the application (in PDF form), and by clicking on the hyperlink is presented with a form for accepting or rejecting the application.
  4. If the application is rejected, an e-mail is sent to the applicant, optionally including reasons provided by the sponsor.
  5. If the application is accepted,
    • An e-mail is sent to the applicant with additional information.
    • Depending on the properties (age) of the applicant, additional forms may be included such as a parental consent form.
    • An e-mail is sent to the sponsor confirming acceptance, and with instructions to follow up with the applicant to arrange details such as dates and locations.
Content: Job Shadow Process

Of course this process is only an example: fewer or additional steps, different communications, and even multiple approvers are possible to meet your specific needs.

How can we help your process?