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Right-click on any field to bring up its properties. The options for each field depend on the type of data stored in that field and whether it's a user field or a data field.
Rename this field |
Changes the associated title of the field. |
Required |
A value must be provided here before the application can be submitted. Use this for web applications to ensure that your volunteers enter all of the information that's needed, and for regular applications to make sure that your data entry staff don't enter incomplete applications. |
Requires a specific value |
Use this for quizzes. Select this to enter a specific "correct" answer which must be entered with the application. You can also use it for disclaimers to ensure that applicants say "Yes" to your terms and conditions. |
Hidden in web interface |
See Hidden in web interface (following section). |
Include blank as an option |
Leaves a blank option that is a valid choice for the combo box. |
Validation |
See Validation (following section). |
Set default value |
If a default value is set for a field, when a new application is entered, the field will have this value in it until the user changes it. |
Validations
For web-based custom application forms, you can designate that certain fields must have specific types of data entered into them to be considered valid.
E-mail address |
The value entered must appear to be a valid e-mail address. VSys does not check that the address is deliverable. |
North American phone number |
Ten numeric digits. VSys will not change the formatting of the data from what's entered. |
US Zip/Canadian postal code |
A five- or nine-digit numeric US Zip code, as 12345 or 12345-6789, or a six-character Canadian postal code. VSys will check the "zips" table to ensure that the first five digits correspond to a known US zip code, or the entire value matches a Canadian postal code. |
US/Canadian state/province code |
The two-character abbreviation code for a US state or Canadian province. |
Enable validation for a field by right-clicking on it, selecting Validation, then the type of data which is required.
Hidden in Web Interface
Marking a field as hidden in the web interface means that the field does not appear on the online application as seen by your volunteers. But it will be visible in the web application processing tool that you use when downloading applications that they have filled out. You can use this to make the "Delegation" and "Person type" fields visible to you, and to give them default values, but to prevent your volunteers from setting or changing these values. It's also useful for the "Job assignments" field which isn't valid on the website, but which you can use during processing to assign volunteers to actual jobs.
Make a field hidden for online volunteers by right-clicking on it, then selecting Hidden in Web Interface.