View and Edit Hours for Many Volunteers at Once

Concepts

Sometimes you will need to edit the hours for many volunteers. This tool allows you to do it in bulk.

When to use this tool

Find that your data entry staff incorrectly entered an entire week's worth of hours?
Someone deleted a job, and you now have "orphaned" hours records?
Decided that hours need to be adjusted in bulk for some other reason?

Steps in this task

Use the Edit volunteer hours records tool by clicking on View and edit hours for many volunteers at once on the Administrator tools panel.

Linked Graphic

Start by setting your criteria - these will be the hours that VSys will display.

VSys does not change any hours records, or save any other changes that you make, until you've clicked the Save button.

Field Names	Definitions and Comments
Only records with an invalid or missing job	If checked, VSys will only display records here whose job no longer exists.
Start date, end date	Only hours with a start date on or between these two dates will be shown.
Minimum duration, Maximum duration	Only hours whose individual durations are within these bounds will be shown. To not filter on hours duration, leave both values at "00:00".
Locations	Only hours at these locations will be loaded.

Click the Get records button to find all hours records that meet the criteria you've set.
Examine the hours that are shown. Are these the ones you want to work with?
Make the changes. Click on any hours record to edit it, or right-click to delete individual records or work with hours in bulk.
Click the Save button to commit your changes.

Right-click tools

Edit

Edits this selected record.

Delete, Un-delete

Deletes just this individual record.

Select

Lets you select (check) all visible records, none of them, or reverse the checkboxes on all of them.

Selected

Delete	Deletes all checked records.
Un-delete	Un-deletes all checked records.
Set job	For all checked records, changes the job and job group of the hours to the one you select.
Set location	For all checked records, changes the location of the hours to the location you select.
Save	Saves just the checked records.