Field

Description

Organization name

The primary name of your organization, this is used in several places within VSys Live.

Browser title

Shows in the volunteer's browser's title bar.

Header graphic

The header graphic shows in the top bar. Size for the graphic should be 189 x 55 pixels.

Favicon graphic

Any ICO, PNG or JPG image can be loaded as a graphic.

Field

Description

Enable checkin

Enables volunteers to check in for their jobs via the web.

Enable hours entry

Allows volunteers to enter their own hours directly without having to check in and out for an assignment.

Enable job signup

Allows volunteers to select their own job assignments from the VSys Live interface.

Enable job cancellation

Allows volunteers to cancel their own job assignments from the VSys Live interface.

Enable training setup

Allows volunteers to select their own training schedule from the VSys Live interface.

Enable training cancellation

Allows volunteers to cancel their own training schedule from the VSys Live interface.

Required statuses, types, groups

Only volunteers matching all of these criteria will be allowed to checkin entry via VSys Live.

For someone checked-in for an assignment...

These define how much later after a volunteer's assignment VSys Live automatically checks them out if they have not checked out on their own, along with the rules for how many hours the volunteer is credited with if VSys Live does the checkout by itself.

Required statuses, types, groups

Only volunteers matching all of these criteria will be allowed to do manual hours entry via VSys Live.

Newly-posted hours require approval

If this is checked, hours that the volunteer enters manually are not immediately credited to their account. Instead, you'll need to use the Process Downloaded Hours tool to approve/disapprove the hours.

Maximum self-entered duration

A value entered here limits the volunteer to this many hours at one time. Note that you can enter this value within the definition of individual jobs, and those values will override the value here when that job is selected.

How far in the past...

This sets the window of how long after an assignment can a volunteer log into the system and enter hours.

Allow filtering on project

Allow volunteers to search by project.

Allow filtering on job group

Allow volunteers to search by job group.

Allow filtering on skills

Allow volunteers to search for jobs based on skills. Note: Skills preferences must be configured in the job definition for this to work.

Allow filtering on job preferences

Allow volunteers to search for jobs based on their job preferences. Note: Job preferences must be configured in the job definition for this to work.

Allow filtering on location

Allow volunteers to search based on the location of the volunteering opportunity.

Allow filtering on geographic proximity

Allow volunteers to search based on distance to the volunteering opportunity.

Allow filtering on invitation code

Allow volunteers with a specific invitation code to search for jobs that might not be available to all volunteers. This could be for a sponsor who has certain jobs reserved for their volunteers, or if you wanted to offer a job to people who had done the job before.

Allow filtering on court-ordered volunteers being allowed

Allow volunteers to search on opportunities for court ordered volunteers.

Allow sign-up of teams of people

Allow the registering person to sign up a group of people who will be volunteering.

Allow searching by defined time period

Allow volunteers to search for opportunities based on when the job is occurring.

Allow open schedule jobs (jobs without defined start/end dates and times)

Use this option for jobs where there is not a specific assignment available, for example an office job where you need someone 15 hours a week, but the hours are flexible.

Required statuses, types, groups

Only volunteers matching all of these criteria will be allowed to self-select jobs via VSys Live.

Status given to new self-selected assignments

Pending approval or Normal. If you select Pending approval, you can easily see newly self-selected jobs in the View/edit job assignments tool and then individually approve or reject assignments that volunteers have chosen for themselves.

Permitted overlap between jobs

Some organizations overlap job assignments intentionally, for example having the phone bank jobs run from 9am-12:30pm, from 12pm-3:30pm and 3pm-6:30pm, and it's permitted for a volunteer to take both the 9am-12:30pm opening and the 12pm-3:30pm opening. Since VSys sees this as a conflict, VSys Live won't normally allow it. By setting a permitted overlap of 30 minutes, VSys Live allows this type of overlapping assignment.

To enforce a required gap between assignments, e.g. to prevent volunteers from selecting back-to-back openings, enter a negative value here. Entering -60 here would prevent a volunteer who has an assignment which ends at 1pm from selecting another that starts any earlier than 2pm.

Required statuses, types, groups

Only volunteers matching all of these criteria will be allowed to self-select trainings via VSys Live.

Status given to new self-selected trainings

When a volunteer signs up for a training online, the training is given this status. Use this to, for example, force all volunteer-selected trainings to the status of Pending if you want to manually approve each of these trainings.

About us

Shows on the "About us" page in VSys Live. We recommend putting your contact information on this page as well.

About us (short)

Shows below the calendar on the main VSys Live screen. This is a 2-3 sentence description.

Application completed message

This message will be shown to the volunteer after he's successfully filled out an application.

Change password

When you click on the Change email/password link near the top, this is the text that displays on the left margin of the page.

Check out from a job

When you click on the Check Out button, this is the text that appears on the left margin of the page.

Check in for a job

When you click on the Check In button, this is the text that appears on the left margin of the page.

Create a new account

When you click the Be a volunteer button or the become a volunteer link these are the directions that appear on the left side.

Enter hours

When you click on the Enter Hours button, this is the text that appears on the left margin.

New account e-mail subject

For a newly-created volunteer account, this is the subject line for the e-mail that VSys Live sends.

New account e-mail body

For new account e-mails, this is the body of the e-mail. There is one special field available here:

Notification after signing up for a job

This message will be shown to the volunteer after he's successfully selected a job opening.

Notification after signing up for a training

This message will be shown to the volunteer after he's successfully selected a training.

Reset password e-mail body

For password reset e-mails, this is the body of the e-mail. It's important to include two special values here:

Reset password e-mail subject

When a volunteer resets his password, this is the subject line for the e-mail VSys Live sends.

Send a message

When you click on the Send us a message button, this is the text that appears on the left margin.

Sign up for a job

When you click on the Sign up for jobs button, this is the text that displays on the left margin above the search filters. The search filters that appear are defined above in the Job signup section.

Sign up for a training

When you click on the Sign up for training button, this is the text that displays on the left margin.

Update account

When you click on the Edit account link near the top, this is the text that displays on the left margin.