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Specifying someone as "Available", tells VSys that they can be given assignments on those dates and hours. Negative availability - indicating someone as "Not available" - removes their availability from those dates and times you say they are not available.
Your organization may not track availability. You can configure VSys to not show warnings when an assignment is given to someone who has not indicated availability during the time of that assignment.
If you try to give someone an assignment during a time when they're specifically noted as "Not available", VSys will still show a warning. This is true even if availability hasn't been generally entered, and the availability warnings are turned off. This allows you to not enter availability for everyone, but note dates and times a specific person is not available, and have VSys tell you when you make an assignment that would be a conflict.