E-mails which are sent using the downloaded application processing tool are not sent immediately, and they're not sent using the E-mail Robot. Instead, they are put into the database on the VSys Web server and the mailing process is triggered manually.
Steps in this task
The MySQL database settings must be entered and tested under Web Settings before this tool can be used.
Why is this needed, and why don't we just use the E-mail Robot for this? The E-mail Robot sends messages to people in VSys. A rejected volunteer, or a new one whose application has not yet been accepted, isn't a "person" to VSys yet, meaning that you're not going to find their profile anywhere in VSys. The VSys Web mail sender knows how to send messages to people who don't yet fully exist in VSys. This allows you to clarify and work with applications without accepting the potential volunteer into your database.