VSys One: Volunteer Management Software

Export Interviews

VSys can export interviews to your Microsoft Outlook calendar or to the vCalendar format which can be imported into many other applications. With one or more interviews showing in the Interview manager, links on the Export panel on the left navigation bar will become enabled.

All to vCalendar	All interviews shown will be exported to an .ics file.
Selected to vCalendar	Only checked items will be exported to an .ics file.
All to Outlook	All interviews shown will be exported to your Outlook calendar.
Selected to Outlook	Only checked items will be exported to your Outlook calendar.

Outlook

Exporting to Outlook is convenient, but comes with three caveats:

Outlook must be installed on the machine that you're using to export the interviews.
If you export interviews which already exist in your Outlook calendar, they will be re-created as duplicates. This is a result of the protocol used by Outlook.
Outlook must be running on the same machine as VSys One. If you're running VSys and Outlook on your workstation that's fine, if both are accessed via Remote Desktop and are on the same server, that's fine, but if one is on your workstation and one is remote via Remote Desktop or Citrix, VSys can't connect to Outlook in order to push interviews into it.

vCalendar/iCalendar

vCalendar/iCalendar files are not specific to a single application. Instead, they are specially formatted text files following a standard protocol. These files can be imported into Google Mail, Apple Mail and others.

Example vCalendar export

BEGIN:VCALENDAR
VERSION:2.0
METHOD:REQUEST
PRODID:-//Bespoke Software///VSys One//EN
BEGIN:VEVENT
UID:WA9IJO3M53NSQCBU
DTSTAMP:20110722T105220
ORGANIZER;CN="Marly Manz":MAILTO:mmanz@sample.com
DTSTART:20110612T160000
DTEND:20110612T160000
CATEGORIES:Interview
LOCATION:Main office
ATTENDEE;CUTYPE=INDIVIDUAL;CN="Kathy Smith":MAILTO:ksmith@sample.com
SUMMARY:Follow-up - Kathy Smith
DESCRIPTION:Follow-up - Kathy Smith
END:VEVENT
END:VCALENDAR