The synchronization process moves data from the local VSys database (options, news, custom application layouts and postal/zip codes) to the web database, and downloads completed applications from the web database to the local database. You'll probably run this process once per day to get the completed applications downloaded. Doing it more often will not cause any problems. Select Synchronize with the web database from the VSys Web menu.
Options |
Values set under Web Settings are pushed to the web database. |
Messages/news |
News and e-mails from the application processing tool are pushed to the website. Note: these e-mails are not immediately mailed, you must use the Send Pending Web Messages tool to do this after the synchronization process is complete. |
Custom application layouts |
New and changed custom application form designs are pushed up to the website. |
Volunteer hours, assignments and mandates |
Hours, assignments and mandates for all volunteers who have web user IDs. These are read-only to the volunteers online and only for their reference. |
User IDs |
Newly-created and updated volunteer web user IDs will be pushed up to the website to allow these individuals to sign in. |
Completed applications |
Applications which volunteers have filled out online (and where the activation e-mail link has been clicked, if required) are downloaded to the local database for processing. |
Volunteer-entered hours |
If you allow your volunteers to enter hours online, this downloads them into VSys for approval and posting. |
After selecting the values to be synchronized, click the Run button. VSys will connect to the web database and move the appropriate data back and forth to keep the databases up-to-date.