Slot Summaries Report

Slot summaries show, for each job slot which meets your criteria, specific fields that you choose. Filter slots by job/job group, status (empty, partially filled, filled, overfilled), start, finish and location. These are "column" reports, for which you can't use the report designer, but where you do have a lot of flexibility in what data columns appear. These are "summary" reports so they will focus on the numbers and counts, not on the people.

When to use this report

See which job slots still need people, or have too many people.
Give these to venue directors so they know where they stand for staffing.
For recruitment efforts - focus on those slots that are not getting enough volunteers.

Steps in this task

Click on the Slot summaries link from the Reports panel.
Set any filters: Jobs, Assignment start/end, Slot states and Locations.
Choose the Fields to print:

Field name	Description
Start	Full start date and time of this slot.
Start date	Start date for this slot.
Start time	Start time. You'll normally only use one or two of the Start... fields.
Day	Day of the week, e.g. "Monday".
Duration	How long this slot runs, in hours:minutes format.
Job	Job description.
Sport	Sport, if any, for this job.
Job group	Job group for this slot.
Location	Where the assignment is.
Count	The total number of people required for this job at this location and time.
Assigned	Number of people currently assigned to this slot.
Needed	Number of people still needed for this slot.
Needed (never negative)	Number needed, only if needed. Overfull will not show.
State	"Empty", "Partially filled", "Filled" or "Over full".
Supervisor	The name of the supervisor of this job slot.
Comments	Comments on the job.
(job)	Various attributes of the job itself, including description, job group, duties, and qualifications.

Set a report title
Choose your sort order.
Click Print to run the report.

Slots Summary Report

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