Letter Manager

The Letter Manager is a tool for viewing, editing, printing and deleting letters sent to any number of people at once.

A common practice with mail merges is to execute the mail merge and save the letters without printing them. You can then use the E-mail Robot to e-mail all of the letters it's able to, and then use the Letter Manager to print the rest.

Linked Graphic

Changes made here to letters don't generally take effect until the Save button has been clicked.

Tools

Print selected letters

Prints all of the selected (checked) letters to the printer.

Save selected letters to a file

Takes all selected letters and saves them to a single, combined RTF file. You can then open this file in your preferred word processor.

Print labels for selected

For all of the selected letters, prints mailing labels with the person's address.

Right-click tools

Edit

Edits this letter's contents (this isn't available if the letter is already marked as printed).

View

Opens this letter and views its contents in read-only mode.

View as

Shows the current letter in HTML or plain text formats.

Print

Prints just this letter to your printer.

Change

Status

Changes the status for this letter.

Method

Changes the method (All, E-mail, Mail, etc.) for this letter.

 

Details

Properties

Brings up the properties (description, letter type, method, status, merged and mailed dates) for this letter for manual editing.

View activity log

The activity log shows every time the letter was printed or e-mailed.

 

Delete

Deletes or un-deletes this letter.

Edit letter's recipient

Opens the letter's recipient in the Profile Editor, where any of his attributes can be edited.

Select

Tools for selecting letters, including by their status.

Selected letters

Options for performing the same operations as above to all of the checked letters at once.

Save

Takes all selected letters and saves them to a single, combined RTF or HTML file. You can then open this file in your preferred word processor.

 

Empty letters - letters for which VSys only created a mailing label, rather than the full letter - show in the Letter Manager in italics.