Process Downloaded Hours

This identical tool is used by VSys Web as well as VSys Live when VSys Live is configured to require that newly-posted hours be approved before they're posted.

Concepts

If you allow volunteers to enter a record for hours volunteered, then this is how you will download the hours. These may be hours off-site or for a special project where it is not reasonable for them to checkin and checkout at your site. Select Process downloaded hours from the VSys Web menu.

For each volunteer who has entered hours online, you'll see a their name on the left. Clicking on their name shows you the hours they've entered at the top, and all of their existing hours at the bottom.

Linked Graphic

Steps in this task

For each volunteer whose name appears on the left side,

  1. Click on that volunteer's name to see their self-entered hours records.
  2. Verify that the records appear correct, referencing their full history below. You'll see hours records which conflict with previously-posted hours records in red.
  3. Edit any records here by right-clicking on them and making the appropriate changes, including deleting the records as needed.
  4. Optionally, send the volunteer a letter by clicking on Send xxx a letter.
  5. Click on Save hours to save this volunteer's new records. Repeat from step 1 for any remaining volunteers with new hours.